PLEASE READ CAREFULLY THE FOLLOWING TERMS AND CONDITIONS BEFORE USING THIS WEBSITE
When using the “ECVC” Website, you agree to follow, and you are constrained by the following Terms and Conditions, and you agree to abide by all appropriate laws and regulations. If you do not agree with these Terms and Conditions, please do not use this Website.
ECVC reserves the right to amend these Terms and Conditions at any time without prior notice. If you have any questions regarding the Terms and Conditions described below, please contact [email protected].
ECVC respects your privacy and allows you to control your personal information’s treatment. The current privacy policy of the ECVC can be found by clicking here. ECVC’s privacy policy is explicitly included in this Agreement by this reference.
Rights and Responsibilities of ECVC:
ECVC reserves the right to deny service to anyone, as well as to deactivate an account at any time.
Your Rights and Responsibilities as a user of the ECVC Website:
When becoming a user of the website, you are obliged to use your real name. ECVC does not allow anonymous or pseudonymous accounts. Users’ information is hidden to ensure extra privacy. You consent to help protect your account by preserving your password. If you believe that your password has been broken or suspect unauthorized use of your account, please contact [email protected] as soon as possible.
ECVC makes no warranty that: (i) The Website or the Materials will meet your demands, (ii) The Website or the Materials will be continuously available on a timely, safe, or error-free basis, (iii) The results that may come up from using this Website will be accurate and credible and (iv) All products, services, information or other Materials purchased or acquired through the Website will meet your anticipations in terms of quality. All Materials acquired through this Website fall at your own discretion and risk. ECVC is not responsible for any damage to your computer system or loss of data due to the download of any content, materials, information, or software.
The Terms & Conditions described below include the provisions for all online proctoring certification exams delivered by ECVC.
When registering for an online Certification Exam, the candidate agrees that he/ she has read, understood, and accepted the Terms and Conditions set forth below.
1. Definitions
In the frame of these Terms & Conditions, the following terms are defined:
1.1 European Centre for Vocational Certification (ECVC), headquarter: 10A Archiepiskopou Makariou, 26441, Patra, Greece
1.2 Certifications: Certifications offered by ECVC
1.3 Candidate: the individual who has registered for and/or has already taken or is planning to take an ECVC Certification Exam
1.4 Examination: assessment of the candidates’ theoretical and/ or practical knowledge on the domain of the respective Certification Exam
1.5 Online proctoring examination: online proctoring service than enables a candidate to participate in the exam from his/ her own space, with a live proctor supervision
1.6 ECVC’s Proctoring System: the supplier of the third-party proctoring service delivering the ECVC online proctoring examination
1.7 Proctor: the individual monitoring the candidate throughout the duration of his/ her online examination.
2. Eligibility to an ECVC Certification online proctored examination
When registering for an ECVC Certification Exam, the candidate must meet all requirements of the relevant certification exam.
The eligibility criteria for the Certification Exams are outlined on the webpage of each Certification Exam.
3. Conditions for participating in an ECVC Certification Exam
ECVC is using ECVC’s Proctoring System for the delivery of the online proctoring Certification Exams.
A candidate wishing to participate in an online proctoring Certification Exam is required to have the relevant hardware (webcam and microphone), software, and internet access. More information on the requirements and rules for online proctoring ECVC Examinations are presented in paragraph 7.2 of these Terms & Conditions.
The candidate must ensure that he/ she meets all requirements before registering for an online proctoring Certification Exam.
Prior to the day of the Certification examination, the candidate must test his/ her equipment to verify that he/ she meets all requirements and to avoid any technical issues that may arise during the examination.
The responsibility for these checks lies with the candidate, and neither ECVC nor the ECVC’s Proctoring System is responsible for any equipment or network malfunction or service disruption that may interfere with and affect the candidate’s examination.
4. Registration and fees
A candidate wishing to participate in a Certification examination must first create his/ her ECVC account and then take the following steps:
For more information on the certification process, the candidate may check the ECVC Guide.
In principle, exam slots are available up to two months in advance. Exam slots are being conducted on working days.
The candidate is responsible for checking his/ her personal information very carefully, especially for any incorrect name spelling, and inform immediately ECVC of any corrections that may be needed.
ECVC reserves the right to ban a candidate from taking a Certification Exam, to deny or withdraw a Certificate, or to void an examination if a candidate has not completed the payment of the full examination fees, or if ECVC retrospectively uncovers any payment irregularities.
5. Scheduling an examination
A candidate may book a slot for the Certification examination by following the process described in paragraph 4 of these Terms & Conditions.
The candidate is responsible for scheduling his/ her examination and booking his/ her slot. Exam slots are allocated on a first-come, first-served basis.
6. Rescheduling and cancellation policy
A candidate who wishes to reschedule an exam slot that he/ she has already booked through the ECVC website may proceed with rescheduling through his/ her account, according to the process that he/ she followed to book the exam slot. Rescheduling of an examination before the exam date is free of charge.
A candidate has the right to cancel his/ her registration for an online proctoring Certification Exam by sending an email to [email protected]. Any cancellation requests received by phone or any other means of communication will not be considered.
Following the cancellation, the candidate’s exam slot will be cancelled and allocated to other candidates.
Reimbursement conditions in the case of cancellation:
A candidate who has claimed a received a voucher for a Certification Exam and wishes to extend the expiration date of his/her voucher must send his/ her request by email to [email protected]. If the voucher has not expired yet, there will be an additional charge of 30%. If the voucher has already expired, no reimbursement is made, and the candidate must request a new voucher, and proceed with a new payment.
7. Examination policies
7.1 General candidate conduct policy
Candidates participating in an online proctoring Certification Exam are required to behave in a professional manner and to appropriately conduct themselves.
ECVC treats with the utmost seriousness any behaviours that could compromise either the integrity or the confidentiality of a Certification Exam, such as cheating.
Examples of inappropriate behaviour may include, but are not restricted to, disseminating exams’ content by any means, using any materials, audio, or communication devices, such as mobile phones, headphones, earbuds, other than those specifically allowed for the examination process, providing or receiving unauthorized assistance during the examination, using any recording equipment, submitted falsified personal information, searching and/ or passing on unauthorized information on exams’ contents before the start of the exam.
7.2 Special Examination rules for online proctoring examinations
To ensure the security, integrity, and value of the online proctoring Certification Exams, ECVC is using the ECVC’s Proctoring System.
Any interactions that may take place between the candidate and the proctor must be made only in English.
The online examination environment must conform to the following:
Any violation of the instructions given for taking the online proctored exam will result in the dismissal of the exam
Before the exam
In addition to the time allowed for the examination, a candidate must also allocate approximately 5 to 20 minutes for completing the start-up procedures.
IMPORTANT INSTRUCTIONS BEFORE THE EXAM:
When starting an Exam, candidates are required to take and upload a clear picture of their face and a proof of identity (Accepted documents: National ID card, Passport, Driving license, Employer identification card in English, Academic ID). Therefore, candidates must be in a well-lit place, have a camera, allow their browser to access their camera, and make sure they have the proof of identity available next to them.
It is advised to use updated internet browser such as Google Chrome or Mozilla Firefox.
The exam should not be taken in incognito/private mode.
Candidates must make sure they start the Exam on time, as this is an automated system, and Exams are submitted by default at the end of each time slot.
During the exam:
The candidate’s computer is connected remotely with ECVC’s Proctoring System to monitor his/ her computer screen and premises. The candidate agrees to scan its premises if or when a proctor requires so.
The candidate consents to maintain audio and video connection with the proctor during the entire exam slot to enable ECVC’s Proctoring System to record his/ her exam session. Upon submission of the exam, audio and video contact are disconnected.
The candidate allows ECVC’s Proctoring System to make any recordings of and any content from his/ her examination available to the PM² Certification Committee.
The proctor is allowed to intervene in the case of any inappropriate actions or behaviors by the candidate. Such actions and behaviors include, but are not limited to, talking, or whispering aloud at the time of the exam, wearing headphones or earplugs, exiting the camera view, looking off-screen, using unauthorized materials, taking pictures or screenshots, copying, and pasting exam contents, using a secondary monitor.
The proctor can immediately terminate a candidate’s exam session if noticing any inappropriate conduct. ECVC’s Proctoring System reserves the right to report inappropriate actions to the Certification Committee. Each Certification exam is governed by a distinct Review Committee, specializing in the specific domain of that exam. Candidates are encouraged to reach out to ECVC regarding any concerns or requests related to a particular certification exam. ECVC will facilitate communication with the relevant Review Committee responsible for that specific exam to address inquiries and provide appropriate guidance.
The proctor may suggest the disqualification of a candidate if he/ she has observed suspicious or questionable actions during the exam session.
IMPORTANT INSTRUCTIONS DURING THE EXAM:
Candidates are not allowed to minimize or move out of the exam window screen. The exam will be automatically submitted after a warning and candidates will not be able to retake it.
Candidates are not allowed to press any shortcut keys (CTRL+C, CTRL+V, etc) or Windows key, or get out of the camera’s frame. The exam will be automatically submitted after a warning and they will not be able to retake it.
Candidates whose connection was interrupted for any reason during the exam must contact [email protected]. The relevant Certification Committee will review their case and, if applicable, will provide them with a voucher to retake the exam.
Candidates facing any other issue can send a message to their proctor by clicking on the Chat icon, which is located at the bottom right corner.
7.3 Sanctions for irregularities
In the case an irregularity is discovered before or during the exam session, the candidate can be excluded from either taking or continuing the exam, and the exam result will be nullified.
In the case an irregularity is discovered after the end of the exam session, the relevant Certification Committee reserves the right to nullify, not evaluate, and/ or not establish the examination’s result.
In the case an irregularity is discovered after the candidate has received the examination result, the result can be nonetheless invalidated.
The relevant Certification Committee will inform the candidate of its decision in writing, explaining the grounds for their decision.
In any case, if irregularities are confirmed, the candidate is responsible for the full examination fees and the examination fees will not be reimbursed.
In the case of aggravating circumstances such as fraud, or serious violation of the examination rules, and/ or the candidate conduct policy, the relevant Certification Committee reserves the right to exclude the candidate from participating in any future Certification Exam for a period of up to 2 years.
8. Exam results
A candidate may view his/ her exam results through his/ her ECVC account. The process of matching the identification details and issuing the exam results can take up to 2 working days.
The time limit for issuing the exam results may be extended if the relevant Certification Committee has required an inquiry to be carried out, for example in the case of suspicion of violating the examination rules.
The only feedback provided to candidates after the examination is their score. Candidates will in no case access additional information, such as the examination content and their performance in individual questions.
Under no circumstances will the ECVC return work done by candidates.
Candidates who have failed the exam may immediately register for the next exam.
9. Appeal and Complaints
Candidates who have comments or concerns regarding an exam question must contact ECVC at [email protected]. Each Certification exam is governed by a distinct Review Committee, specializing in the specific domain of that exam. ECVC will forward the case to the relevant Certification Committee for the specific certification exam to review all candidate’s comments, concerns, and recommendations. Candidates must inform ECVC of their comments and concerns before the issuance of their exam results.
After receiving the examination results, if a candidate believes that an incorrect result has been awarded, they may lodge an appeal by following the appeal procedure described in the guidelines. Candidates who have received their exam results and believe that an incorrect result was issued must contact [email protected]. The Certification Committee responsible for the relevant certification exam will review their request.
10. Failing and re-sitting the examination
Candidates who have failed the exam may immediately register for the next exam.
11. Candidates personal data
ECVC collects and uses candidates’ personal data to provide examination services.
For any candidate participating in an online proctoring Certification Exam, ECVC will collect the following information through his account:
The data collected is processed for the following use:
Without the information mentioned above, ECVC will not be able to properly handle the candidate’s registration.
In the frame of the purposes described above, or of its service provision, ECVC may share, pass on, or in any other way make available a candidate’s personal information to third parties.
These recipients may access a candidate’s data in so far as this is necessary only for the performance of their tasks and within the framework of the purposes mentioned.
Any data collected will be kept for a maximum period of 5 years upon a candidate’s last transaction or activity with the ECVC. After this period, the candidate’s ECVC account will be disabled. Only data referring to financial transactions will be kept for a maximum period of 10 years for accounting purposes.
In the context of section 2 of chapter 3 of the European Regulation 2016/679/EU concerning data protection, candidates can request from ECVC access to and rectification or erasure of their personal data or restriction of processing concerning their data or to object to the processing as well as the right to data portability.
12. ECVC’s Proctoring System Privacy Policy
ECVC’s Proctoring System will collect the personal data of every candidate participating in an online proctoring Certification Exam only for the purposes of delivering the online exams proctoring:
13. Examination materials, confidentiality, and intellectual property rights
Examination materials are the proprietary, confidential, and copyrighted materials of the ECVC and any disclosure of the examination materials is strictly prohibited.
A candidate must preserve strict confidentiality of all examination materials or parts thereof. In the frame of these Terms & Conditions, the candidate agrees not to disclose, reproduce, copy, photograph, distribute examination materials in any other way, or make them available to third parties unless the candidate has obtained written permission to do so from the ECVC.
Violators of copyright law are subject to injunctions, civil liability, forfeiture of profits, punitive damages, and other legal sanctions. ECVC may take appropriate legal action against the candidate to protect the ECVC’s rights if the candidate violates the provisions of this section or any applicable laws.
14. Liability
In the case, a candidate cannot complete the online proctoring Certification Exam sessions due to computer or internet disruption, or in any case of interruptions in the audio or video recordings, the relevant Certification Committee reserves the right to declare the exam session invalid, investigate the reason of the interruption and inform the candidate.
If the ECVC systems are not responsible for the disruption, the candidate must register again for the exam and pay the relevant fees.
If the ECVC systems are responsible for the disruption, the candidate will receive a free retake voucher for the exam.
15. Force majeure
An examination may be cancelled by the ECVC in the event of serious and unforeseen circumstances beyond its control. Candidates are not entitled to reimbursement for any costs or damages incurred because of this cancellation, but the ECVC Secretariat will provide candidates with free re-take exam vouchers.
Examination date and time may be modified by the ECVC in the event of serious and unforeseen circumstances beyond its control. Candidates are not entitled to reimbursement for any costs or damages incurred because of this modification, but the ECVC will provide candidates with free re-take exam vouchers.
16. Applicable law
These terms and conditions are exclusively governed by the Greek law.
In the event of any disputes between ECVC and the candidate arising out of the interpretation or performance of these Terms & Conditions, the applicable jurisdiction shall be that of the court of Greece, notwithstanding a plurality of respondents or third-party claims, including for urgent or protective proceedings, whether urgent or on-demand.
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